Corporate and Business Documents Requiring an Apostille or Authentication for International Business



In the world of international business, sometimes documents must be authenticated prior to another country recognizing its validity. The signature on corporate papers generated by the corporation must first be notarized by a local notary. For example, if your business is based in New York and you require your corporate bylaws to be Apostilled, the document's signer will need to have his or her signature notarized in the state of New York. As an experienced notary in New Jersey, I always advise the notary to affix his or her seal next to the signer's signature. An Apostille on the state or federal level depends on the document requiring the authentication. Below are examples of where certain types of documents need to be Apostilled:


This is a list of documents that require an Apostille at the state level when being created by the corporation, chamber of business, or Secretary of State:

  • Articles of Incorporation, Certificate of Incorporation

  • Merger Agreements

  • Authorization letter for Bank, Finance, Office, and related company matters

  • Certificates of Amendment

  • Certificate of Good Standing

  • Power of Attorney

  • Certificate of Incumbency

  • Corporate Resolution

  • Certification of Free Sale

  • Certificate of Origin

  • Certificate of Analysis

  • Corporate Forms

  • Joint Venture Agreements

  • Stock Purchase Agreement in Foreign Companies

  • Business Letter of Invitation

This is a list of documents that require an Apostille at the federal level by the US Department

of State in Washington, DC:

  • Articles of Incorporation

  • Certificate of Free Sale

  • Certificate of Foreign Government

  • Certificate of Origin

  • Commercial Invoice

  • Corporate Documents to be Used Overseas

  • Department of Health and Human Services Documents

  • Distributorship Agreements

  • Food and Drug (FDA) Administration Documents

  • United States Department of Agriculture (USDA)

  • Patents

  • Power of Attorney

  • Shipping Documents

If the country seeking your U.S. corporate documents is not a member of the Hague Apostille Convention, your paperwork may require further authentication via the US Department of State in Washington, D.C. or your Department of State and legalization from the Embassy or Consulate. These requests will be handled swiftly by me.


The Apostille process might be difficult to understand. Do not entrust this process to unskilled personnel or non-professionals who are unfamiliar with the Apostille process or the regulations of certain nations. It's possible that your papers may be denied, wasting you time and money. Make sure this doesn't happen to you!


Email me at jared@apostillellc.com or call 848-467-7740 to request my services or learn more.

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