Apostille for New York Death Certificate


When you need to apostille a New York death certificate, you will need to make sure to have a certified copy of the vital record beforehand. If you need to order one, your best bet is to go through the New York State Department of Health. Here's what their website says about obtaining one:


Vital Records has death records (since 1881) for all of New York State except New York City. It does not have these records for New York City (the boroughs of Manhattan, Kings (Brooklyn), Queens, Bronx, and Richmond (Staten Island)).


Death records are also available from the local Registrar of Vital Statistics where the event occurred.


Requirements


Who is eligible to get a copy of a death certificate?

  • The spouse, parent, child or sibling of the deceased

  • Other people who have a:

  • documented lawful right or claim

  • documented medical need

  • New York State Court Order

If you are not the spouse, parent, child or sibling of the deceased you must document a lawful right or claim. For example, you may need a death certificate to claim a benefit. You would need an official letter from the agency saying you need the death record to process the claim.


What identification needs to be submitted by the applicant?

Application must be submitted with copies of either A or B:

  1. One of the following forms of valid photo-ID:

  • Driver's license

  • State-issued, nondriver photo-ID card

  • Passport

  • U.S. Military-issued, photo-ID

OR

  1. Two of the following showing the applicant's name and address:

  • Utility or telephone bill

  • Letter from a government agency dated within the last six months

Please submit a copy of your U.S. passport in addition to the above ID if you are applying from a foreign country that requires a passport for travel.


Common Denial Reasons:

  • Applications without proper ID

  • Failure to submit a copy of their U.S. passport in addition to the required identifications when applying from a foreign country that requires a passport for travel

Fees


We are currently experiencing significant delays in order processing.

ORDER TYPEFEES (per copy)


Online or Phone orders$45 + $8 vendor processing fee per transaction (not per copy)

Walk-in orders $45

Mail orders$30

  • Print Form

Mail forms to:

New York State Department of Health Vital Records Certification Unit P.O. Box 2602 Albany, NY 12220-2602


Walk-in Services ARE CANCELLED UNTIL FURTHER NOTICE


Third Party Pickup

We do not encourage third party pickups. If you are unable to come to our office yourself, we recommend that you order your certificate by mail or via internet or telephone. More information about third party pickup.


Payment Options:

  • Online / Phone – MasterCard/Visa, Discover, American Express, ACH (Electronic Check)

  • Mail – Personal Check, Postal Money Order, or Certified Check made payable to NYS Department of Health. Payment for orders from foreign countries must be made by a check drawn on a United States bank or by international money order - Do not send cash

  • Walk-Ins - Cash, check or money order. No credit or debit cards


New York Death Certificate Apostille

There is no margin for error with the Authentication or Apostille process. If mistakes are made, both your time and money will be wasted and you'll have to start all over again. If you want to look into outsourcing this part of preparing to studying abroad to someone with experience, please email me at jared@apostillellc.com or call 848-467-7740 to request my services or learn more.

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